Job Title: Operations Administrative Coordinator

Job Description:
We are looking for a detail-oriented Operations Administrative Coordinator to support our operations team by streamlining day-to-day tasks, managing documentation, and enhancing workflow efficiency. The ideal candidate will be organized, communicative, and proactive in ensuring smooth coordination between internal departments, vendors, and external partners.

Key Responsibilities:

Administrative Support:

• Support the Operations Manager with daily tasks including scheduling, documentation, and correspondence

• Maintain records, reports, and operational files in an organized manner

Data Management:

• Ensure accurate data entry and updates in databases and filing systems

• Track key performance metrics and generate insightful reports

Communication & Coordination:

• Serve as a communication bridge between operations and other departments

• Organize meetings, draft agendas, and track follow-ups

• Liaise with vendors, clients, and third parties when needed

Logistics Support:

• Manage office inventory, supply orders, and equipment coordination

• Arrange team logistics such as travel and accommodation

Compliance & Documentation:

• Ensure adherence to internal policies and external regulations

• Help prepare reports and documents for audits and compliance inspections

Problem Solving & Troubleshooting:

• Quickly resolve operational challenges

• Suggest and implement process enhancements for smoother workflows

Other Duties:

• Assist in special projects, internal events, and cross-functional initiatives as needed

• Support Admin and Ops Managers with ad hoc responsibilities

Qualifications:

• Education: Diploma or Bachelor’s degree in Business Administration, Operations Management, or related fields

• Experience: Minimum 2 years in an administrative or operations coordination role

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

• Strong verbal and written communication

• Excellent organizational and multitasking ability

• Detail-oriented with problem-solving skills

• Capable of working independently and collaboratively

Core Competencies:

• Multitasking & Prioritization

• Adaptability & Flexibility

• Effective Communication

• Attention to Detail

• Team Collaboration

• Problem Solving