Job Title: Executive Personal Assistant & Operations Coordinator

Job Description:
We are looking for a highly organized, proactive, and detail-oriented Executive Personal Assistant & Operations Coordinator to support both professional and personal tasks. The ideal candidate will manage daily company affairs, coordinate with suppliers and partners, and ensure smooth operational flow. You will play a vital role in supporting management, logistics, and procurement activities while maintaining confidentiality and professionalism at all times.

Key Responsibilities:

• Coordinate and manage the executive’s daily schedule, appointments, communications, and travel plans

• Handle company affairs and ensure seamless day-to-day operations

• Act as the point of contact between management and external partners, vendors, suppliers, and logistics companies

• Prepare reports, documents, and presentations for internal and external use

• Manage purchase orders, vendor relationships, pricing lists, and catalogs

• Monitor and track supply chain activities and ensure timely deliveries

• Assist in coordinating imports and product certifications

• Evaluate, negotiate, and maintain strong relationships with suppliers and factories

• Stay available and responsive (on-call support as required)

Skills & Qualifications:

• Strong organizational and multitasking abilities

• Proven experience in trading, logistics coordination, and vendor management

• Proficient in communication (handling emails, calls, messages)

• Skilled in procurement, order tracking, and supplier relationship management

• Ability to prepare high-quality reports and professional presentations

• Familiarity with supply chain, import coordination, and product documentation

• Fluent in English (Arabic or Chinese is a plus)

• Proficiency in MS Office and business communication tools

Preferred Candidate:

• Location: Dubai, United Arab Emirates

• Gender: Female

• Age Range: 18–45 years