Job Title: Office Administrator & Front Desk Executive

Job Description:

We are seeking a proactive and organized Office Administrator & Front Desk Executive to manage front desk duties and support daily administrative operations. This role is key to creating a welcoming environment for clients and maintaining efficient office workflows.

Key Responsibilities:

• Front Desk Reception: Greet guests, handle incoming calls, and respond to inquiries with professionalism

• Office Management: Keep office areas organized, manage office supplies, and ensure smooth operation of office equipment

• Scheduling & Coordination: Manage appointments, meeting calendars, and coordinate use of conference rooms

• Data Entry: Accurately update and maintain records in company databases

• File & Document Management: Organize both digital and physical files for easy access and security

• Internal Communication: Draft, proofread, and distribute emails, memos, and official correspondence

• Travel & Expense Coordination: Assist with travel bookings and process expense reports

• Executive Support: Provide calendar, document, and administrative support to managers and senior staff

• Event Support: Help organize internal meetings, events, and team-building initiatives

Skills & Qualifications:

• Education: High school diploma required; associate’s degree or administrative certification is a plus

• Experience: Previous administrative or front desk experience preferred

• Tech Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Communication: Strong written and verbal communication abilities

• Organization: Exceptional time-management and detail-oriented mindset

• Confidentiality: Ability to manage sensitive information with discretion

• Team Player: Strong interpersonal skills and a willingness to support team needs