Job Title: Administrative Assistant 

Job Description:

The Consulate-General of Japan in Dubai is seeking a highly organized and professional Administrative Assistant to join our team. This role involves a wide range of administrative responsibilities including telephone handling, accounting support, HR tasks, IT infrastructure management, and facility maintenance. The position will begin in October 2025, and the application deadline is June 30, 2025.

Important:
Applications or inquiries via phone will not be accepted.

Key Responsibilities:

1. Telephone Operations

• Manage incoming calls and take messages professionally.

2. Accounting, HR, and General Affairs

• Assist with financial tasks, attendance tracking, and HR functions.

• Perform general administrative duties as needed.

3. IT Infrastructure Support

• Oversee and maintain office IT systems, including network devices and communication tools.

4. Office Maintenance

• Coordinate and support facility maintenance and repair activities.

Requirements:

Mandatory Skills:

• Excellent communication skills in English

• Proficiency in Microsoft Word and Excel

• Previous experience in telephone operation or customer service

• Strong teamwork and interpersonal skills

• Willingness to work overtime when required (with allowance)

Preferred Skills:

• Knowledge of Japanese or Arabic is an advantage

• Experience in accounting, HR, or administrative operations is a plus

• Interest in or familiarity with internet-related tasks

Working Conditions & Benefits:

• Start Date: October 2025

• Open Positions: 1

• Work Schedule: Monday to Friday; weekends and consulate holidays off

• Salary: Approx. AED 10,000/month (depending on experience; includes allowances)

• Contract: 3-month probation, renewable annually

• Benefits: Medical insurance provided
  Note: No housing, transportation, meal, or repatriation allowances included.

Application Requirements:

Applicants must submit:

1. Resume

2. Academic and work history documents (e.g., certificates)

3. Emirates ID copy (front and back)

Only shortlisted candidates will be contacted following document screening.