Job Title: Administrative Assistant

Job Description:
Join the team at the Consulate-General of Japan in Dubai as an Administrative Assistant, where you’ll support a wide range of essential operations including communication, administration, and facility management. This is a full-time role starting in October 2025, ideal for individuals with strong organizational skills and a professional demeanor.

Key Responsibilities:

1. Telephone Operations:

   • Answer incoming calls and take detailed messages.

   • Provide courteous and efficient communication support.

2. Administrative Support:

   • Handle day-to-day accounting tasks, attendance tracking, and HR-related processes.

   • Manage general office duties to ensure smooth internal operations.

3. IT Infrastructure Support:

   • Oversee the upkeep and operation of IT and network systems.

   • Troubleshoot basic technical issues and liaise with service providers.

4. Facility Maintenance:

   • Coordinate repairs and ensure the office environment is well-maintained.

   • Support facility operations and vendor interactions.

Requirements:

Mandatory Skills:

• Strong communication skills in English (spoken and written)

• Basic proficiency in Microsoft Word and Excel

• Prior experience in telephone operation or customer service

• Team-oriented mindset with the ability to collaborate effectively

• Willingness to work overtime when required (overtime compensated)

Preferred Skills:

• Knowledge of Japanese or Arabic language

• Previous experience in accounting, HR, or general office administration

• Interest or experience in internet-related tasks and IT troubleshooting

Working Conditions & Benefits:

• Start Date: October 2025

• Position Available: 1

• Work Days: Monday to Friday (Weekends and Consulate holidays off)

• Salary: Approx. AED 10,000/month (commensurate with experience, including allowances)

• Contract: Annual renewal, with a 3-month probation period

• Benefits: Medical insurance provided
  Note: No additional allowances for housing, meals, transport, or return airfare

Application Deadline: June 30th, 2025
Note: Applications and inquiries will not be accepted by phone.

Required Documents:

• Updated resume

• Proof of academic and professional history (certificates, references)

• Emirates ID copy (front and back)
  Only shortlisted candidates will be contacted.