Job Title: Typist & Administrative Public Relations Officer 

Job Description:

We are seeking a dedicated and detail-oriented Typist & Administrative Public Relations Officer to join our team and manage the efficient and accurate processing of visa applications. This role requires a strong understanding of UAE labor laws and immigration regulations, as well as proficiency in government portals and systems. As part of a dynamic team, you will provide essential support for visa applications, ensuring timely processing and compliance with all legal and company guidelines.

Key Responsibilities:

Visa Application Processing:

• Accurate Documentation: Type and process all visa applications with precision, ensuring that all forms and documents are complete and error-free.

• Compliance Assurance: Verify that all documents and processes adhere to UAE government regulations and company policies.

• Quality Control: Review applications thoroughly before submission, ensuring completeness and accuracy.

• Timely Processing: Manage and prioritize tasks to ensure timely processing, meeting deadlines and service agreements.

• Communication: Provide updates on process changes, issues, and resolutions, contributing to continuous process improvements.

• Letter Writing & Translation: Draft, edit, and proofread documents related to visa applications. Provide translation services between English and Arabic.

Coordination with Authorities:

• Build and maintain relationships with government agencies and contacts to facilitate smooth visa processing.

• Stay updated on procedural changes, and leverage relationships to ensure fast and efficient processing.

Data Entry and Records Management:

• Accurate Data Entry: Enter visa-related data into systems and maintain up-to-date records with high attention to detail.

• Record Maintenance: Ensure timely submission of expenses and generate statements as required.

• Organize Documents: Maintain orderly filing of documents following company protocols and naming conventions.

• Confidentiality: Adhere to data protection regulations, ensuring the confidentiality and security of all records.

Government Portal Usage:

• System Proficiency: Use government portals efficiently to process all types of visa applications and updates.

• Data Verification & Document Upload: Verify and upload all required documents into government systems, ensuring compliance with regulations.

• Process Optimization: Continually optimize the use of government portals to enhance efficiency.

• Issue Resolution: Address and resolve issues or discrepancies, and escalate if necessary.

• Training & Support: Participate in training programs and support colleagues in using government portals.

Skills & Qualifications:

• Typing Proficiency: High typing speed and accuracy in handling large volumes of data.

• Language Proficiency: Advanced proficiency in both Arabic (preferred native level) and English.

• Experience: Previous experience in UAE visa processing and handling government portals is required. Knowledge of Free Zone visa processes is a plus.

• Legal Knowledge: In-depth knowledge of UAE Labor and Immigration Laws and practical application of these regulations.

What We Offer:

• Competitive salary and benefits package.

• Professional development opportunities.

• A collaborative and dynamic work environment.