SmartStay is a premium holiday homes provider, redefining short-term rentals in Dubai’s most sought-after locations, including Downtown Dubai. With a mission to optimize ROI for property owners, SmartStay combines cutting-edge technology with exceptional customer service to deliver outstanding guest experiences. As we expand our reach across sectors, we’re looking for passionate individuals to help drive our mission forward.

Job Description:

SmartStay is currently seeking a highly organized and dynamic Personal Assistant to the CEO and Key Partner Coordinator to support executive leadership and manage key stakeholder relationships. This on-site, full-time role demands a proactive professional with exceptional organizational skills and the ability to navigate a fast-paced, high-growth environment.

Responsibilities:

• Inbox & Calendar Management:

  • Handle high volumes of email, ensuring priority communications are promptly addressed.

  • Organize internal and external correspondence to maintain streamlined workflows.

  • Coordinate complex calendars, scheduling meetings efficiently with all relevant stakeholders.

• Meeting Preparation & Follow-ups:

  • Prepare tailored agendas and manage logistics for executive meetings.

  • Accurately record meeting minutes and track action items through to completion.

• High-Level Correspondence:

  • Draft and manage professional communications with landlords, suppliers, and executive contacts.

  • Respond to and escalate partner queries as needed, maintaining strong external relationships.

• Key Partnership Coordination:

  • Serve as the key liaison for landlords, suppliers, and strategic partners.

  • Organize meetings and events that support long-term partner engagement and collaboration.

• Confidential & Executive Support:

  • Maintain strict confidentiality while managing sensitive information.

  • Assist in executive decision-making by preparing documentation and conducting research.

  • Support with travel bookings, expense management, and project coordination.

• Lead Property Onboarding Efforts:

  • Manage the complete onboarding process for new properties.

  • Act as the main contact for prospective property owners, guiding them through integration.

  • Coordinate across departments to ensure onboarding aligns with company standards and strategy.

Qualifications:

• Excellent communication skills in English (verbal and written).

• Proven experience in a Personal or Executive Assistant role, preferably in a dynamic or startup environment.

• Strong organizational abilities with keen attention to detail and multitasking capability.

• Skilled in using modern productivity tools (email, calendars, video conferencing, document management).

• Familiarity with the UAE market and business practices is preferred.

• Strong interpersonal skills with the ability to build and maintain professional relationships.

• High level of discretion, integrity, and professionalism.

What We Offer:

• Competitive salary and opportunities for career growth.

• A fast-paced, innovative environment working directly with the CEO.

• The chance to contribute to pioneering projects in the real estate and hospitality industries.

• An opportunity to make a meaningful impact in a rapidly expanding startup.