Job Title: International Private Assistant 

Job Description:

We are seeking an exceptional and experienced Private Assistant to support an Ultra-High-Net-Worth (UHNW) couple with an international lifestyle. This is a multifaceted role combining global travel coordination, lifestyle management, administrative operations, and high-level discretion. Based in Dubai or Singapore, the role includes extensive travel across the Americas, Europe, Middle East, and Asia.

The ideal candidate is proactive, highly organized, discreet, and confident in managing a fast-paced, ever-changing environment with professionalism and grace. If you are tech-savvy, solution-oriented, and deeply service-minded, we invite you to apply.

Key Responsibilities:

Travel Coordination

• Plan and manage global travel logistics (commercial/private flights, hotels, visas, and ground transport)

• Create detailed, regionally synchronized itineraries across multiple time zones

• Coordinate directly with airlines, concierge services, and hospitality providers

• Ensure all documentation (passports, visas, insurance, vaccinations) is current

Lifestyle & Daily Logistics

• Schedule dining, wellness, cultural experiences, and personal errands

• Liaise with hotels, restaurants, drivers, and local contacts for smooth execution

• Oversee day-to-day planning, making real-time adjustments as needed

Administrative & Household Support

• Coordinate with household staff to manage daily operations

• Oversee external service providers, contractors, and vendors

• Track and renew service contracts (AMCs), manage vendor quality control

HR & Staff Administration

• Maintain HR records for household staff (rosters, leave, health insurance, visas)

• Liaise with HR and legal teams for all visa/employment matters

Expense Management & Financial Reporting

• Monitor budgets during travel; ensure cost-effective decisions

• Track and reconcile all travel and household expenses

• Prepare organized reports and maintain financial records

Technology Support

• Set up and troubleshoot iOS, Android, Wi-Fi, Apple TV, and smart devices

• Ensure connectivity and tech readiness during travel and residence stays

Business & Event Support

• Organize and oversee business meetings, private events, and formal engagements

• Manage timing, transitions, and discreet coordination at all locations

• Capture high-quality travel/event photos and maintain digital records

Project & Ad Hoc Duties

• Oversee special projects (home renovations, luxury purchases, research tasks)

• Execute personal and professional tasks with confidentiality and precision

Problem-Solving & Discretion

• Handle last-minute changes and disruptions with professionalism

• Anticipate needs and implement proactive solutions

• Always maintain backup plans and contingency workflows

✅ Requirements:

• Minimum 3+ years of experience in a similar role with UHNW individuals or C-suite executives

• Proven track record managing complex international travel and lifestyle logistics

• Fluent in English (spoken and written); additional languages are a plus

• Tech-savvy with smartphones, tablets, Apple/Android systems, and Wi-Fi troubleshooting

• Valid passport with broad visa-free or eVisa access

• Calm under pressure, highly adaptable, and naturally solutions-driven