Job Title: Executive & Office Operations Coordinator

Job Description:

Join Our Team as an Executive & Office Operations Coordinator!
We’re looking for a dynamic and proactive individual to support our workplace operations and provide executive assistance to the Vice President. This multifaceted role requires someone who thrives in a fast-paced environment and can seamlessly handle executive-level support, administrative responsibilities, and office management duties.

You’ll play a key role in ensuring the smooth functioning of daily operations, coordinating business travel and events, and serving as the central point of contact for both internal and external stakeholders. If you’re detail-oriented, have strong communication skills, and enjoy staying organized, this could be the perfect role for you.

Key Responsibilities:

Executive & Administrative Support:

• Act as the Executive Assistant to the Vice President, managing calendars, coordinating travel logistics, and handling expense reports.

• Organize and support high-level meetings and C-suite engagements.

• Assist with event planning and execution for Global Emerging Markets initiatives.

• Manage onboarding and offboarding processes for employees.

• Coordinate vendor/supplier relations, including setup and communications.

• Track and renew administrative contracts as needed.

• Manage invoices, verifying and collecting all admin and HR-related documents.

• Provide light IT support and coordinate with relevant teams when needed.

Office Management:

• Oversee daily office maintenance, pantry supplies, and facility upkeep.

• Manage courier and shipment logistics.

• Coordinate refurbishments or office upgrades when necessary.

• Ensure smooth day-to-day functioning of the workplace environment.

Reception & Visitor Management:

• Greet and register office visitors and manage access.

• Monitor office space each morning and evening to report and address issues.

• Oversee parking card issuance and tracking.

Skills & Qualifications:

• Bachelor’s degree required.

• Minimum 5 years of experience in a similar role within a multinational corporation.

• Proven experience as a Personal Assistant (PA) or Executive Assistant (EA); FMCG experience preferred.

• Strong organizational and time management skills with the ability to prioritize and multitask.

• Excellent verbal and written communication skills.

• Comfortable working in a professional, fast-paced, and customer service-oriented environment.

• Familiarity with global corporate culture and office tools/systems.