Job Title: Office Manager

Job Description:

We are seeking a highly organized, detail-oriented, and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our administrative and office support systems. This position requires a strong communicator and multitasker with proven leadership abilities and the ability to maintain a well-run, efficient office environment.

Reporting directly to the CEO, the Office Manager will serve as a central point of coordination for office processes, supplies, team support, and facility management.

Key Responsibilities:

• Supervise and manage day-to-day office operations

• Maintain office supplies inventory and manage procurement

• Answer phone calls and handle inquiries professionally

• Coordinate delivery and collection of documents/materials with contractors and clients

• Receive and organize mail and office documentation

• Oversee office equipment maintenance and repair coordination

• Organize meetings, schedules, and appointments

• Assist in the preparation of regular reports and data summaries

• Develop and manage the filing and document management system

• Welcome and support visitors and external stakeholders

• Plan and organize in-house or off-site events such as meetings, celebrations, or conferences

• Ensure health and safety compliance within the office

• Manage and track the office budget and expenditures

• Create, implement, and monitor office procedures and policies

• Support the Director in employee onboarding and offboarding

• Coordinate with external vendors for services such as cleaning, catering, and security

Required Skills & Qualifications:

• Minimum 2 years of experience as an Office Manager, Administrative Assistant, or Front Office Manager

• Proficiency in MS Office tools (especially Excel and Outlook)

• Strong organizational, planning, and multitasking abilities

• Excellent written and verbal communication skills

• High attention to detail and problem-solving mindset

• Experience managing vendor relationships and office budgets

• Creative and process-oriented approach to continuous improvement

• Bachelor’s degree or higher diploma (Administrative or Secretarial qualification is a plus)

• Female applicants based in the United Arab Emirates preferred