iSTYLE UAE is seeking a Senior Officer – Administration to manage day-to-day operations and administrative activities. The role involves coordinating office functions, handling HR-related tasks, managing communications, liaising with stakeholders, and ensuring smooth organizational operations. This position is ideal for candidates with administrative experience in a dynamic corporate environment.

Key Responsibilities:

• Oversee daily administrative and operational tasks to ensure smooth office functioning.

• Screen and prioritize calls, visitors, and correspondence.

• Manage calendars, schedule meetings, attend when required, and prepare minutes/reports.

• Draft, review, and validate business communications, presentations, memos, and reports.

• Maintain and update office filing systems.

• Handle HR tasks related to onboarding and exit processes in coordination with HR.

• Coordinate visa issuance and renewals with PRO.

• Liaise with insurance companies for employee policy updates.

• Track project tasks, book costs, process invoices, and generate periodic reports.

• Register companies and submit invoices through client portals (including ASN creation).

• Coordinate with warehouse for deliveries and collections across locations.

• Update customers and internal stakeholders on order backlogs and information.

• Organize company events and manage related expenses.

Position Requirements:

• Education: Technical Degree or Diploma.

• Experience: Minimum 3 years in administrative or operational roles.

• Strong organizational, communication, and multitasking skills.

• Ability to coordinate across departments and manage multiple priorities effectively.