Job Title: Senior Document Controller

Job Overview:
We are seeking a highly detail-oriented and experienced Senior Document Controller to join our team. The ideal candidate will work closely with project managers, engineers, and other stakeholders to establish and enforce document control procedures. This role will ensure that all project-related documents are meticulously organized, maintained, and compliant with regulatory and quality assurance standards. The Senior Document Controller will be responsible for the review, version control, tracking, and filing of documents while supporting the team with efficient data sharing and document retrieval.

Key Responsibilities:

• Document Management:

  • Oversee the creation, versioning, and organization of all project-related documents, ensuring they adhere to established naming conventions and storage protocols.

  • Collaborate with project teams to define and implement document control procedures, ensuring accuracy and consistency.

  • Ensure all incoming documents meet established formatting standards and compliance requirements.

  • Review and verify documents for completeness, accuracy, and adherence to project specifications before distribution.

  • Track and manage revisions, ensuring all changes are accurately recorded and previous versions are properly archived.

• Communication & Compliance:

  • Facilitate the sharing of documents and data within project teams, ensuring timely access to critical information.

  • Conduct regular audits of document management systems to confirm integrity, completeness, and compliance with internal and external standards.

  • Assist in the implementation of electronic document management systems (EDMS), improving efficiency and document security across projects.

• Reporting & Documentation:

  • Produce and maintain detailed reports on document statuses, including logs of revisions and audits.

  • Generate and maintain document logs and track project milestones to ensure document compliance at every stage.

• Quality Assurance:

  • Perform routine quality checks and assessments to ensure document accuracy and integrity.

  • Resolve discrepancies and ensure all issues related to document discrepancies are addressed promptly.

Skills & Qualifications:

• Experience:

  • 5–10 years of experience in document control, ideally in project-based environments.

  • Proven experience in organizing, managing, and reviewing complex project documentation.

• Skills:

  • Exceptional attention to detail with the ability to manage large volumes of documents efficiently.

  • Strong knowledge of document control systems and procedures.

  • Experience with electronic document management systems (EDMS) is preferred.

  • Excellent organizational skills and ability to prioritize tasks in a fast-paced environment.

  • Strong communication skills for effective collaboration across teams.

Preferred Candidate:

• Nationality: Philippines

• Experience: 5-10 years in document control roles, preferably within project management or engineering contexts.