Position Title: Secretary to Chief Operating Officer (COO)
Location: Dubai, United Arab Emirates
Industry: Robotics & Technology
Experience Required: 3+ Years

About the Role:
We are looking for a proactive and highly organized Secretary to provide direct support to the Chief Operating Officer (COO) of a leading robotics company based in Dubai. The ideal candidate should be experienced in managing executive-level administrative tasks while coordinating with R&D, production, inventory, and warehouse departments. If you are detail-oriented, tech-savvy, and thrive in a fast-paced, high-tech environment, we encourage you to apply.

Key Responsibilities:

• Manage the COO’s calendar, schedule meetings, and handle travel logistics

• Draft professional emails, reports, and presentations with clarity and accuracy

• Coordinate with R&D teams on project tracking and documentation

• Support production operations by facilitating workflow and departmental coordination

• Maintain inventory records, track stock levels, and assist in warehouse coordination

• Serve as a liaison between internal departments and external stakeholders

• Compile, organize, and analyze operational data to support decision-making

• Ensure task follow-ups and timely completion of assignments

• Handle confidential information with utmost professionalism

Qualifications & Skills:

• Minimum 3 years of experience in a similar role, ideally within a robotics or tech-based organization

• Educational background in Executive Assistance, Office Administration, or Secretarial Studies preferred

• Solid understanding of R&D processes, production cycles, and inventory management systems

• Proficiency in Microsoft Office Suite (Advanced Excel, Word, PowerPoint, Outlook)

• Familiarity with ERP systems and project management tools

• Experience with shared drive platforms like Google Drive, OneDrive, or SharePoint

• Excellent multitasking and time management skills

• Strong written and verbal communication in English (Arabic is a plus)

• High level of attention to detail and task execution