Indman is a well-established company providing top-notch solutions in the oil and gas industry. They are looking for an experienced Project Secretary to join their team and support with administrative and document control tasks on various projects. The ideal candidate will ensure project correspondence is managed efficiently, documentation remains accurate, and project milestones are met.

Job Summary

Indman is seeking a Project Secretary to assist with high-level administrative and document control tasks for the oil and gas project team. The role will involve managing project correspondence, maintaining documentation, and supporting the team with daily operations to ensure project success.

Key Responsibilities

• Provide administrative and secretarial support to the project team, site engineers, and project managers.

• Prepare and format project documents, reports, memos, and presentations.

• Manage document control processes, including tracking submittals, transmittals, and project correspondence.

• Maintain and update filing systems in line with company and project procedures.

• Schedule and organize meetings, take minutes, and follow up on assigned actions.

• Liaise with clients, vendors, and subcontractors to coordinate project-related communication.

• Assist in monitoring project timelines and maintaining updated records of progress.

• Ensure the confidentiality and integrity of all project documentation.

Qualifications

• Fluency in Mandarin: Must be fluent in both spoken and written Mandarin.

• Experience: Previous experience as a Secretary/Admin in an engineering or technical environment.

• Skills: Strong organizational and documentation skills.

• Familiarity: Knowledge of project coordination, reporting, and providing support to teams.

• Tools: Proficiency in Microsoft Office and document control systems.

• Communication: Good communication and interpersonal skills.

How to Apply

Interested candidates can apply through the job portal, or save the job to apply later.