About the Role

A prestigious family office in Dubai, United Arab Emirates is seeking a highly organized and proactive Personal Assistant to support a high-net-worth individual and their family. This role requires exceptional multitasking abilities, discretion, and the ability to manage both personal and household responsibilities efficiently.

The ideal candidate will oversee schedules, travel arrangements, family activities, and household operations while ensuring all personal and family commitments are managed seamlessly.

Key Responsibilities

Schedule & Calendar Management

• Manage daily schedules and multiple calendars for family members.

• Coordinate children’s activities, school events, appointments, and extracurricular schedules.

• Ensure all commitments are well organized without conflicts or delays.

Travel Coordination

• Arrange domestic and international travel, including flights, accommodation, and transportation.

• Prepare detailed travel itineraries for business and family trips.

• Handle visa applications and travel documentation while managing last-minute changes when required.

Household Management

• Supervise domestic staff, including hiring, training, and scheduling.

• Coordinate household maintenance with contractors and service providers.

• Maintain records of household expenses, receipts, and financial tracking using spreadsheets.

Event & Lifestyle Management

• Plan and organize family events, celebrations, and social gatherings.

• Coordinate with vendors for services such as catering, flowers, entertainment, and venue arrangements.

• Purchase and arrange delivery of gifts for special occasions and events.

Administrative & Personal Support

• Manage personal errands and special projects for the family.

• Maintain strict confidentiality and professionalism in handling private matters.

• Ensure smooth coordination between personal, household, and professional commitments.

Requirements

• Proven experience as a Personal Assistant, preferably supporting a high-net-worth individual (HNWI) or family office.

• Exceptional organizational and multitasking abilities.

• Strong written and verbal communication skills in English.

• Experience managing multiple calendars and schedules simultaneously.

• Proficiency in scheduling, productivity, and office management software.

• Ability to work flexible hours and travel when required.

• Valid driver’s license with a clean driving record.

• Preferred nationality: candidates from English-speaking countries or India.

Salary & Benefits

• Salary: AED 15,000 – AED 18,000 per month (inclusive of allowances).

• Opportunity to work in a professional family office environment.

• Exposure to high-level personal and administrative management responsibilities.

About the Recruitment Partner

Irwin & Dow is a specialized recruitment firm based in Dubai that focuses on business support and secretarial roles. Since 2013, the firm has partnered with multinational companies, government entities, and private family offices to place highly skilled professionals in key administrative and support positions.