Location: Dubai, United Arab Emirates
Employment Type: Full-Time
Industry: Oil & Gas / Petrochemical Trading
Salary: AED 8,000 per month (inclusive of fixed allowances)

About the Company

Greenex Energy is an emerging global leader in base oils and petrochemical trading, serving markets across Africa, Europe, Asia, and the Americas. As an independent trading and distribution company, we specialize in physical base oil and petrochemical products, offering expertise in sourcing, financing, logistics optimization, and storage solutions.

Our culture is built on trust, empowerment, teamwork, and a passion for trading and logistics. We believe in hiring talented professionals and giving them the autonomy and support to excel.

Role Overview

We are seeking a highly organized and proactive Personal Business Assistant to support the main trader and a board member. This role is critical in coordinating business operations, managing executive schedules, supporting trading activities, and ensuring smooth internal workflow.

You will work closely with senior leadership and play a key role in supporting international operations and commercial activities.

Key Responsibilities

• Manage diary and calendar for the board member.

• Coordinate meetings, conference calls, and video conferences across multiple time zones.

• Handle high volumes of emails and ensure timely communication flow.

• Organize internal and external meetings across various locations.

• Arrange international travel, including visa applications, flights, accommodation, and transportation.

• Manage and prepare expense reports.

• Process invoices and assist with financial documentation.

• Support workflow coordination and document management.

• Provide ad hoc administrative and operational support as required.

Requirements

Qualifications

• Bachelor’s degree in Economics, Finance, Business Administration, or related field.

• Minimum 2 years of experience as a Personal Assistant or Office Manager.

• Experience in commercial operations or sales support is an advantage.

Skills & Competencies

• Strong analytical and problem-solving abilities.

• Excellent organizational and time-management skills.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

• Strong communication and coordination skills.

• Ability to work independently and in a fast-paced trading environment.

• Fluent English (mandatory).

What We Offer

• Opportunity to work directly with senior leadership in a growing international trading company.

• Exposure to global markets and cross-border operations.

• Fast career growth within an expanding Dubai office.

• A flexible benefits approach tailored to employee priorities.

• A collaborative, empowered, and team-oriented culture.

About Greenex Energy

Greenex Energy is a global base oil and petrochemical trading company recognized for quality, operational excellence, and strong international partnerships. We combine market expertise, financial structuring, and logistics optimization to deliver tailored trading solutions worldwide.