Location: Dubai, UAE
Industry: Oil & Gas | Maritime Shipping
Employment Type: Full Time

Job Overview

We are looking for a proactive and highly organized Operations & Logistics Assistant to support daily operational activities within the oil & gas and maritime shipping sector. The role involves close coordination with internal teams, vessel operators, agents, suppliers, and clients to ensure smooth and timely operations.

Key Responsibilities

• Provide administrative and operational support to the Operations and Commercial teams

• Coordinate with internal departments, vessel operators, port agents, suppliers, and clients

• Prepare and manage operational documents, voyage reports, statements, and correspondence

• Maintain accurate operational records, schedules, and databases

• Track operational milestones and follow up on pending tasks to ensure timely completion

• Assist in monitoring vessel movements, documentation status, and operational timelines

Candidate Requirements

• Experience: 3–5 years of relevant experience in Maritime Shipping or Oil & Gas operations

• Education: Bachelor’s degree (mandatory)

• Age Range: 25–35 years

• Gender: Female (preferred)

• Nationality Preference: Filipino, Syrian, Lebanese, Iraqi, or other Arab nationalities

Skills & Competencies

• Excellent verbal and written communication skills

• Strong organizational and coordination abilities

• High attention to detail and accuracy

• Proficient in MS Word, Excel, and Outlook

• Ability to multitask and work under operational deadlines

About the Company

Black Swan Business Setup Services is a trusted consultancy specializing in company formation and business support services across the UAE, Oman, Bahrain, Qatar, Saudi Arabia, Uganda, Singapore, Hong Kong, Mauritius, and beyond.