Job Title: Office Messenger & Logistics Support Executive

Job Overview:
We are seeking a reliable and detail-oriented Office Messenger & Logistics Support Executive to manage the secure delivery of confidential documents and packages within the office and to various external locations. This role involves supporting PRO activities, assisting with administrative tasks, and maintaining a company-assigned vehicle. A high level of professionalism, discretion, and commitment to safety is essential.

Key Responsibilities:

Messenger Duties:

• Document Delivery: Safely and securely deliver confidential documents and packages internally and to external stakeholders.

• Document Management: Ensure all deliveries are properly packed, recorded with transmittal forms, and acknowledgments are documented accurately.

• Confidentiality: Uphold strict confidentiality regarding all sensitive and business-related documents.

• Logistics Support: Assist in route planning for efficient delivery and collection. Prepare packages for dispatch, assign lock codes when required, and cover priority logistics tasks.

• PRO Support: Support the company’s PRO with document processing at service centers and assist visa applicants with medicals, biometrics, and inquiries.

• Administrative Assistance: Handle basic clerical tasks including filing, sorting, and errands.

• Communication: Maintain clear, professional communication with staff and external parties, ensuring client-facing interactions are courteous and effective.

• Professional Appearance: Represent the company with proper grooming and hygiene at all times.

Vehicle Operation and Maintenance:

• Safe Driving: Adhere to all UAE traffic rules. Use proper safety gear (helmet, reflective clothing) and drive only when in good health and alert.

• Vehicle Maintenance: Conduct regular checks and report maintenance or repair needs.

• Vehicle Security: Ensure company vehicle is parked securely and only used by authorized personnel.

• Cleanliness: Keep the assigned vehicle clean and well-maintained.

• Reporting: Promptly report road hazards, incidents, vehicle damage, and traffic updates as needed.

Requirements:

• License: Valid UAE driver’s license (mandatory)

• Experience: Prior experience in a similar role preferred; familiarity with Dubai, Abu Dhabi, and Sharjah roads is an advantage

• Skills: Defensive driving, basic office operations, logistical planning

• Language: Proficiency in English; Arabic knowledge is a plus

• Other Attributes: Punctual, trustworthy, well-groomed, and professional