Experienced Office Manager | Law Firm | Full-Time | Dubai, UAE

Job Description:
We are seeking a dynamic and experienced Office Manager to lead the administrative operations of a growing international law firm in Dubai. With a minimum of 5 years in office management, you will oversee daily office activities, supervise a team, and ensure the office functions at optimal levels. Your role will be crucial in creating a positive, collaborative environment for both the firm’s attorneys and staff while ensuring smooth operations.

Key Responsibilities:

• Oversee the Dubai office’s operations, ensuring a high-quality, efficient, and safe working environment.

• Supervise and collaborate with local business services staff, including legal secretaries, receptionist, and office assistants.

• Coordinate with the Business Development manager on marketing and client events, and with the IT coordinator for technology needs.

• Manage office operations, including preparing budgets, vendor management, and billing reviews.

• Handle all partner and employee residency, immigration, and DIFC court admissions processes.

• Organize office events to promote team engagement and culture.

• Coordinate office staffing, secretarial assignments, and performance evaluations.

• Oversee office security, safety, and emergency systems in line with local regulations.

• Act as a liaison between lawyers, staff, and management, ensuring clear communication across departments.

• Provide supplemental training and orientation for new staff and ongoing development for current employees.

Essential Requirements:

• Minimum of 5 years of office management experience, ideally in a partnership or law firm environment.

• Strong project management, organizational, and problem-solving skills.

• Excellent communication, interpersonal, and customer service skills.

• Experience with firm software including word processing, spreadsheets, and organizational tools.

• Leadership skills, with a proven track record in enabling a collaborative and productive team environment.

• Fluent in English; additional languages are a plus.

• Prior experience working in a law firm or with relevant regulators in Dubai is preferred.

Salary:
AED 37,000 to 42,000 per month (inclusive of fixed allowances).

Additional Benefits:

• Bonus scheme

• Medical benefits

• Annual flight after 12 months of service