Location: Dubai, UAE
Job Type: Full-Time
Industry: Charity / Non-Profit / Professional Association
Nationality: Open to All
Salary: Not Specified

Role Overview

We are seeking a highly organized Office Assistant to provide administrative and operational support for a Dubai-based non-profit professional association. This role plays a key part in ensuring smooth day-to-day office operations while supporting senior leadership with confidential and time-sensitive responsibilities.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive assistance to the Executive Director and Board Members.

• Manage calendars, meetings, and communications while prioritizing administrative tasks efficiently.

• Maintain strict confidentiality when handling sensitive information and documentation.

Communication & Coordination

• Handle incoming correspondence across all organizational communication channels.

• Prepare documents, reports, and presentations as required.

• Serve as a coordination point between leadership, staff, and external stakeholders.

Travel & Logistics Management

• Arrange travel, accommodation, and related logistics for leadership and team members when needed.

• Ensure all itineraries and documentation are organized and delivered in a timely manner.

HR & Office Administration

• Maintain employee records, contracts, and HR documentation.

• Support work permits, insurance administration, and leave tracking processes.

• Assist with compliance-related administrative tasks aligned with UAE labor practices.

Requirements

Experience

• Minimum 3 years of experience providing executive or administrative support to senior leadership.

• Familiarity with HR processes and understanding of UAE labor regulations.

Skills

• Fluent in English (written and verbal); Arabic proficiency is an advantage.

• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong typing accuracy and ability to manage databases and records efficiently.

• Excellent organizational, multitasking, and time-management abilities.

• Professional discretion and a detail-oriented mindset.

About the Recruiter

This role is facilitated by Big Fish Recruitment, a specialist consultancy known for delivering tailored recruitment solutions across the Middle East. With deep regional expertise, the firm focuses on building long-term relationships while supporting initiatives that promote sustainability, environmental responsibility, and community welfare.