We are seeking a motivated Office Administrator to join our dynamic team at Apex Capital Real Estate in Dubai. This entry-level position is ideal for someone with a passion for administrative tasks, strong organizational skills, and the ability to maintain a professional office environment. You will play a key role in supporting the office’s daily operations, ensuring smooth workflows, and providing exceptional administrative support.

✅ Key Responsibilities:

🔑 Reception & Client Management

• Greet visitors, clients, and guests at the reception desk, ensuring a professional atmosphere

• Answer incoming calls, direct them to relevant departments, and take messages as needed

🗂️ Office & Inventory Management

• Manage office supplies, pantry items, and assets, and coordinate procurement

• Oversee meeting room bookings, office key issuance/returns, and company vehicle coordination

🖥️ CRM & Administrative Support

• Administer CRM system (Bitrix24), including user management, data entry, and system updates

• Enter portal leads into the CRM and assist with CRM data clean-up and reports

• Provide administrative support to Directors and the sales team, including document management and scheduling

📊 Reporting & Coordination

• Prepare weekly lead reports for the Sales Director and Sales Coordinator

• Coordinate with suppliers for maintenance and submit invoices to Finance

✅ Desired Candidate Profile:

✔️ Education:

• Bachelor’s degree in Business Administration, Hospitality, or a related field

• Minimum 1 year of experience in office administration or related roles

✔️ Skills & Abilities:

• Strong interpersonal skills and professional demeanor in interactions

• Excellent communication (verbal & written) and organizational abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• CRM software experience is preferred (e.g., Bitrix24, Salesforce)

• Ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment

✔️ Preferred Qualifications:

• Prior experience in real estate is advantageous but not essential

• Bilingual proficiency (Arabic/English) is beneficial but not required

✅ Employment Details:

• 📍 Location: Dubai, UAE

• 💼 Employment Type: Full-Time

• 💰 Salary: AED 3,500 – 4,000 (commensurate with experience)

• 🏖️ Annual Leave: 30 days (2.5 days leave per month after 6 months)

• 🏥 Medical Insurance: Basic coverage

✅ About Apex Capital Real Estate (ACRE):

At Apex Capital Real Estate (ACRE), we provide a comprehensive range of real estate services, including Residential, Commercial, Off-Plan, Sales, Leasing, and Property Management. With over 50 years of collective experience, we are trusted experts in the Dubai market, committed to delivering exceptional results with integrity and professionalism. Our mission is to help clients find their ideal homes, and we aim to become the finest real estate brokerage in the region within the next five years.