Job Title: Executive Office Coordinator

Job Description:

We are seeking a proactive and well-organized Executive Office Coordinator to manage critical administrative and communication tasks within our organization. This role involves overseeing daily correspondences, coordinating travel arrangements, maintaining executive schedules, and ensuring smooth interaction with clients and internal teams. The ideal candidate will possess excellent communication skills, strong multitasking abilities, and a professional demeanor.

Key Responsibilities:

• Manage all inbound and outbound communication, including emails, phone calls, and official letters.

• Coordinate all travel-related arrangements for internal teams, including flight bookings, accommodations, and itineraries.

• Organize, schedule, and update calendars for top-level management, ensuring timely participation in key meetings and events.

• Conduct professional and courteous telephonic conversations while strictly adhering to company communication protocols.

• Greet and engage clients and visitors with professionalism and a welcoming attitude.

• Provide administrative support for document creation, meeting minutes, and report formatting.

Skills Required:

• Excellent verbal and written communication skills.

• Friendly and professional demeanor with the ability to handle visitors and colleagues with respect and courtesy.

• Proficiency in MS Office tools including Word, Excel, PowerPoint, and other internal software tools.

• Ability to multitask, prioritize duties, and work effectively under pressure.

• Strong team spirit, patience, and supportiveness in daily interactions.

• Highly organized with time management capabilities.