DHL Express, a global leader in logistics and express delivery, is seeking an Executive Assistant & Office Manager to support the Country Manager in Dubai. This role involves managing daily business activities, coordinating meetings, handling compliance tracking, and ensuring smooth office operations. The ideal candidate will be a proactive professional with strong organizational and communication skills.

Responsibilities:

• Manage the Country Manager’s schedule and coordinate meetings with internal and external contacts.
• Prepare and track compliance reports and staff transportation.
• Organize luncheons, meetings, and events, including staff conferences and PR activities.
• Attend weekly management meetings and prepare minutes for follow-up actions.
• Maintain filing systems for the Country Manager and Senior Management team.
• Handle correspondence, vet incoming messages, and draft responses.
• Manage telephones for the Senior Management Team, ensuring smooth communication.
• Coordinate monthly reports and briefing packs within deadlines.
• Track leave and absence records for the Senior Management Team.
• Provide administrative support for visiting Area Senior Managers.
• Assist the Marketing team in organizing events and coordinating with customers.
• Support HR in employee events, supplier coordination, and approvals.
• Handle customer complaints escalated to the Country Manager.
• Ensure compliance with DHL’s information security policies and procedures.

Skills Required:

• 3–5 years of experience in an administrative support role, preferably at the senior level.
• Undergraduate degree or equivalent experience.
• Arabic language proficiency is an advantage.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and adapt to unexpected challenges.

Company Details:
DHL Express is a pioneer in cross-border express delivery, operating in over 220 countries. Recognized as a Great Place to Work in the UAE for seven consecutive years, DHL fosters a culture of service, quality, and sustainability.