Job Overview

Irwin & Dow is recruiting on behalf of a prestigious global strategic advisory and consultancy firm based in Dubai.

An exceptional opportunity has arisen for a highly organized and discreet Executive Assistant to provide both corporate and private support to a busy C-Suite team operating across multiple international offices. This is a dynamic, fast-paced role requiring seamless coordination across time zones and occasional travel to the UK and/or USA.

The role demands a professional who can effortlessly balance executive-level corporate responsibilities with confidential personal support requirements.

Key Responsibilities

Corporate Executive Support

• Act as strategic liaison between global offices, consultants, and C-Suite executives worldwide.

• Manage complex diaries and international travel schedules across multiple time zones.

• Coordinate meetings, board sessions, and high-level client engagements.

• Provide full administrative support to ensure smooth business operations.

• Organize corporate events and high-profile client interactions.

• Handle expense management, financial documentation, and credit card reconciliation.

Personal & Private Support

• Provide comprehensive personal assistance to senior executives and their families.

• Manage household staff coordination, visa processing, and holiday scheduling.

• Arrange personal and family appointments globally (medical, wellness, lifestyle services).

• Maintain detailed contact directories across multiple countries.

• Coordinate personal shopping and private travel arrangements.

• Manage exposure to sensitive financial information with the highest level of discretion and confidentiality.

Candidate Requirements

• Bachelor’s degree required.

• Minimum 4 years’ experience as a Senior Executive Assistant within an international organization (ideally financial or professional services).

• Advanced MS Office proficiency and ability to learn firm-specific systems quickly.

• Exceptional written and spoken English communication skills.

• Strong organizational skills with the ability to prioritize competing demands.

• Experience managing multi-time zone scheduling is essential.

• High level of emotional intelligence, discretion, and confidentiality.

• English-speaking country nationals preferred.

About the Recruiter

Irwin & Dow was established in 2013 to deliver a highly personalized recruitment service across business support and secretarial functions. The firm partners with multinational corporations, government entities, SMEs, start-ups, and UHNWI offices, maintaining values of discretion, diplomacy, and long-term relationship building.