Position Title: Executive Assistant 
Location: DIFC, Dubai
Industry: Asset Management / Financial Services
Department: Sales & Business Development Support
Reporting To: Director, Workplace Operations (US-based)
Supporting: Head of Middle East Business Development (UAE) & VP of EMEA Sales (London)

Job Overview:
A prestigious US-based asset management firm is seeking an experienced and detail-oriented Executive Assistant (EA) to support two senior sales executives based in Dubai and London. The ideal candidate will possess deep organizational skills, strong communication abilities, and a solid understanding of the investment management industry. This role requires coordination across Dubai, London, and US time zones, contributing directly to business development success and client engagement.

Key Responsibilities:

Client Relationship Management:

• Build and maintain strong rapport with clients and their executive assistants

• Support the onboarding process for new clients and manage accurate records in CRM systems

• Assist in organizing conferences, events, and managing post-meeting action items

• Facilitate smooth internal communication and follow-ups with relevant departments

Sales & Business Development Support:

• Coordinate and track sales initiatives and assist in identifying new business opportunities

• Prepare progress reports, sales performance summaries, and assist with marketing material distribution

• Handle travel planning, calendar management, and complex scheduling across multiple time zones

• Submit and manage expense claims, ensuring compliance with internal policies

• Maintain digital and physical filing systems in accordance with document retention standards

Office Operations Support:

• Assist with broader office activities and help maintain seamless daily operations

• Coordinate with the U.S.-based Sales Assistant for alignment on shared tasks and global events

Skills & Qualifications:

Required:

• 5–8 years of Executive Assistant experience, ideally within investment management or financial services

• Bachelor’s degree (minimum)

• Exceptional time management, organizational, and multitasking abilities

• High proficiency in Microsoft Office (Outlook, Excel, PowerPoint)

• Ability to adapt to dynamic business needs across different global time zones

• Strong verbal and written communication skills

Preferred:

• Experience with CRM systems (e.g., Salesforce)

• Interest in sales and business development functions

• Proactive, detail-oriented, and solutions-driven personality