Magic is seeking a Freelance Event Coordinator to manage high-impact speaking and exhibitor opportunities for client companies, ensuring flawless execution at conferences and trade shows. This fully remote role focuses on event logistics, bookings, negotiations, materials management, and post-event reporting, helping clients maximize visibility, generate leads, and achieve ROI.

Key Responsibilities:

• Research, identify, and secure speaking slots and exhibitor booths for clients at targeted industry events.

• Manage applications, contracts, deadlines, and confirmations for both speaking and exhibitor opportunities.

• Negotiate fees, booth placements, sponsorship packages, and contract terms with event organizers.

• Build and maintain relationships with event hosts, organizers, and vendors.

• Coordinate production, shipping, and timely delivery of event materials (merchandise, banners, collateral).

• Assign and brief staff for events; prepare run-of-show documents and oversee on-site setup and AV arrangements.

• Maintain an up-to-date event calendar and prioritize events based on audience fit, cost/benefit, and speaking potential.

• Provide hands-on support before, during, and after events; prepare post-event reports and coordinate lead follow-up.

Qualifications & Skills:

• Minimum 1 year experience as an Event Coordinator or Booking Agent.

• Demonstrated experience booking speaking engagements and exhibitor booths at industry events.

• Proven negotiation experience with event organizers and vendors.

• Experience coordinating event materials, staff, shipping, and on-site logistics.

• Proficient with Asana, Google Workspace, Slack, and Canva.

• Strong organizational skills, attention to detail, and ability to manage multiple events simultaneously.

• Excellent communication, relationship-building, and problem-solving skills.

• Comfortable working remotely with a reliable internet connection, computer, and quiet workspace.

Work Setup & Compensation:

• Remote position, 40 hours per week (Monday to Friday, 8 hours/day, Eastern Time schedule).

• Compensation: $6 per hour, freelance contract; no benefits included.

Company Overview:
Magic partners with client-focused sales organizations to streamline revenue operations and scale business processes. The company emphasizes automation, data-driven CRM management, and sales enablement to empower teams while maintaining high standards for professional representation at conferences and trade shows.