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Document Flow Administrator – Arabic Speaker
SKM Air Conditioning LLC Sharjah , UAE

SKM Air Conditioning LLC is hiring a Document Flow Administrator / Document Controller for its Aftersales Division in Sharjah, UAE. This role is pivotal in managing documentation processes, ensuring accurate records, and supporting cross-functional coordination across Sales, Legal, Finance, and Customer Support teams. Candidates must be Arabic speakers with strong organizational skills and experience handling documentation and compliance tasks.

Key Responsibilities:

  • Manage all documentation for Aftersales orders and contracts.

  • Coordinate with Sales, Legal, Commercial, and Finance teams for approvals, bank guarantees, and contract clearance.

  • Handle customer registrations and vendor portal updates.

  • Translate Arabic documents and communicate with Arabic-speaking clients as needed.

  • Assist with invoice creation, submission, and client portal uploads.

  • Track bank guarantees, gate pass arrangements, and tender documentation.

  • Participate in bi-weekly accounts receivables follow-up meetings.

  • Provide administrative support for accurate order booking and internal compliance.

Candidate Requirements:

  • Bachelor’s degree or minimum 3 years of relevant experience.

  • Prior experience in HVAC or MEP service companies is a strong advantage.

  • Proficiency in MS Office and ERP systems.

  • Fluent in English (spoken & written); Arabic required, Hindi/Urdu is a plus.

  • Highly detail-oriented, proactive, and organized with excellent coordination skills.

Job Type & Location:

  • Full-time, On-site

  • Location: Sharjah, United Arab Emirates

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