Job Title: Document Controller 

Location: Dubai, UAE
Industry: Architecture / Design / Construction
Employment Type: Full-Time
Experience: Minimum 2 years
Education: Bachelor’s in Business Administration, Architecture, or a related field

Job Summary

A leading architectural firm in Dubai is looking for a meticulous and highly organized Document Controller / Admin Support to join its dynamic team. This hybrid role requires someone skilled in managing project documentation and providing day-to-day administrative assistance to ensure smooth project workflows and timely communication across teams.

Key Responsibilities

Document Control

• Maintain and organize all physical and digital project files including drawings, contracts, and correspondence

• Distribute updated documents to internal teams, clients, and contractors

• Track revisions and ensure only the latest versions are in use

• Archive completed documents securely and in compliance with company standards

• Retrieve documents on request quickly and accurately

Administrative Support

• Provide general support to project managers and design teams (e.g., scheduling, reporting, logistics)

• Manage phone calls, emails, and incoming correspondence

• Prepare and format reports, presentations, and client deliverables

• Schedule meetings, prepare minutes, and circulate notes

• Support procurement activities like tracking orders and maintaining records

Compliance & Confidentiality

• Ensure all documentation complies with internal standards and policies

• Handle all sensitive documents with strict confidentiality

Requirements

• Bachelor’s degree in Business Administration, Architecture, or relevant field

• At least 2 years of experience in document control or administration (AEC industry preferred)

• Proficient in Microsoft Office and document control systems (e.g., Aconex, Procore)

• Strong communication, time management, and multitasking abilities

• Fluent in English; Arabic is a plus

• Familiarity with architectural terminology is an added advantage

Preferred Skills

• Prior experience in an architecture or design firm

• Knowledge of SharePoint, Dropbox, or similar document management platforms

What We Offer

• Competitive salary

• Career growth and learning opportunities

• A collaborative and creative work culture

• The chance to work on iconic architectural projects

To apply: Send your CV and portfolio to careers@rmjmd3.com with the subject line “Document Controller”.