Job Title: Document Controller

Job Description:
We are seeking a meticulous and organized Document Controller to manage and maintain accurate records for ongoing projects. You will be responsible for ensuring that all documents are correctly categorized, up-to-date, and accessible to relevant team members. This role involves close collaboration with project managers, engineers, and stakeholders to establish, implement, and enforce document control procedures including version control, naming conventions, and file storage protocols.

In addition to managing documentation workflows, you will play a vital role in transitioning from manual to electronic document management systems, ensuring improved efficiency, document security, and streamlined access. Your duties will also include generating regular reports, maintaining document logs, and conducting quality checks to uphold document integrity and compliance.

Key Responsibilities:

• Organize and manage both electronic and physical records, ensuring precision and easy retrieval.

• Collaborate with internal teams to develop and enforce document control procedures.

• Implement version control, standardized naming conventions, and secure file storage.

• Assist in the migration to electronic document management systems for better efficiency and security.

• Conduct routine audits and quality checks to verify the accuracy and completeness of documents.

• Generate periodic reports and maintain comprehensive logs to monitor document status and updates.

• Support project teams by ensuring timely access to accurate and current project documentation.

Skills Required:

• Proficiency in document management systems/software.

• Strong organizational and categorization abilities for record-keeping.

• Experience in developing and maintaining document control protocols.

• Attention to detail and commitment to accuracy in all document-related tasks.

• Skilled in conducting audits and resolving inconsistencies.

• Effective communication and collaboration skills for cross-functional coordination.