ENGIE Solutions Middle East is seeking an Administrator to join their Operations team. The role involves providing administrative support for Facility Management services, handling maintenance requests, coordinating teams, and ensuring smooth communication with clients, tenants, and stakeholders.

Key Responsibilities:

• Handle service requests from clients, tenants, and landlords via phone and email regarding maintenance services.

• Coordinate appointment schedules, prepare quotations, and seek client approval.

• Make interventions and work with supervisors to organize the team and transportation.

• Track job interventions, close them in the system, and ensure follow-up with technicians.

• Manage petty cash for maintenance activities.

• Prepare monthly summaries for additional work and submit supporting documents for invoicing.

• Maintain records of payments and manage pending payments.

• Track scheduled PPM services and communicate with clients.

• Handle correspondence, filing, and other administrative tasks.

QHSE Responsibilities:

• Take care of personal health and safety and ensure the safety of others in the workplace.

• Comply with health and safety guidelines and cooperate in safety improvements.

• Report any accidents, injuries, or illnesses related to the work.

Required Skills:

• Strong organizational and time-management skills.

• Excellent communication and writing skills.

• Ability to effectively manage administrative tasks.

• Proficiency in computer programs like spreadsheets and word processing software.

• Keen interest in improving administrative and HRD skills.

Qualifications:

• High school diploma or equivalent.

• 3-4 years of experience in administration.

• Good written and spoken English.

Preferred Experience:

• Knowledge of administration and record-keeping.

Scope of Role:

• Reports to: Site Manager

• Department: Operations

• Full-time, on-site position.

About ENGIE Solutions Middle East:
ENGIE is a global leader in energy solutions, providing innovative and sustainable services across the Middle East. Join a company that values health and safety and offers opportunities for professional growth.