Job Title: Administrative & Front Desk Coordinator 

Job Description:
We are seeking a proactive and detail-oriented Administrative & Front Desk Coordinator to join our team in the United Arab Emirates. This role combines front desk duties with essential administrative responsibilities to ensure the smooth functioning of daily office operations. The ideal candidate will be the face of our company, handling client interactions, coordinating schedules, and providing critical support to management.

Key Responsibilities:

• Serve as the first point of contact for visitors and callers, providing a professional and friendly reception.

• Keep the office space organized, stocked, and functional, ensuring a clean and efficient work environment.

• Schedule and manage appointments, meetings, and conference room bookings.

• Perform accurate data entry and regularly update company databases.

• Organize physical and digital files for easy retrieval and compliance.

• Draft, edit, and proofread emails, letters, memos, and other correspondence.

• Assist with travel arrangements and itinerary planning for team members.

• Process and track employee expense reports.

• Provide administrative assistance to executives, including calendar management and document preparation.

• Support internal event planning, including meetings, celebrations, and team-building activities.

Skills & Qualifications:

• High school diploma required; an associate’s degree or relevant certification is a plus.

• Previous experience in office support or administrative roles is preferred.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and basic office equipment.

• Exceptional written and verbal communication skills.

• Organized with strong time-management and multitasking abilities.

• Keen attention to detail and accuracy in all tasks.

• Ability to manage sensitive information with discretion.

• Excellent interpersonal skills and a customer-first attitude.

• Flexibility and willingness to take on additional responsibilities when needed.