Job Title: Administrative Coordinator

Job Description:
We are hiring a proactive and organized Administrative Coordinator to manage essential office operations and support daily administrative functions. Based in the United Arab Emirates, this role is ideal for someone with strong communication skills, excellent time management, and hands-on experience with modern office systems and tools.

You will be responsible for planning meetings, preparing reports, maintaining records, and supporting internal communication. A key focus will be on ensuring the smooth functioning of administrative processes while adhering to company standards.

Key Responsibilities:

• Schedule meetings and accurately record detailed minutes

• Draft and distribute emails, letters, memos, and other correspondence

• Assist in the preparation of regular reports and presentations

• Develop and maintain organized filing systems (physical and digital)

• Update and enforce office policies and standard operating procedures

• Monitor inventory and order office supplies; research new vendors for cost-effective options

• Support office communication and coordination between departments

Required Skills & Qualifications:

• Strong knowledge of office management systems and procedures

• Familiarity with office equipment including printers, scanners, and fax machines

• Proficiency in Microsoft Office Suite (especially Excel and PowerPoint)

• Excellent organizational and time management skills

• Ability to multitask and prioritize effectively in a fast-paced environment

• High attention to detail and professional written and verbal communication

Preferred Candidate:

• Residence Location: United Arab Emirates

• Experience: Previous experience in administrative or office coordinator roles is an advantage