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Job Title: Administrative Assistant
Job Description:
We are looking for a proactive and detail-oriented Administrative Assistant to join our office team in the UAE. This entry-level role is ideal for female candidates with strong communication, organizational, and multitasking skills who are eager to support administrative and HR functions in a professional work environment.
As an Administrative Assistant, you’ll be the backbone of our daily operations—ensuring smooth office management, excellent client interactions, and timely support across departments.
Key Responsibilities:
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Prepare and issue appointment letters, contracts, and manage HR-related documentation
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Track employee attendance and maintain accurate time-in/time-out records
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Greet clients and guests warmly; offer refreshments like coffee or tea
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Manage appointment scheduling and coordinate meeting times for management
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Oversee office cleanliness, organization, and day-to-day maintenance
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Restock and manage office supplies including stationery and consumables
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Support the planning and logistics of internal events, meetings, and trainings
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Maintain filing systems (both digital and paper-based) for documentation and reports
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Handle general administrative duties, contributing to various team projects
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Assist in enforcing office policies to ensure efficient operations
Preferred Candidate Profile:
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Female candidates from Eastern/Western Europe, the Philippines, Russia, or Ukraine
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Minimum 1 year of experience in an administrative or HR support role
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Certification or diploma in administration or related field preferred
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Strong interpersonal and communication skills (verbal and written)
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Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
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Highly organized with excellent time management and multitasking ability
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Basic knowledge of HR processes and professional workplace etiquette
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Approachable, detail-oriented, and capable of maintaining confidentiality
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Comfortable working independently and within a team
This is an excellent opportunity for someone seeking to build a long-term career in office administration and HR support.
