📍 Location: Dubai, UAE
🕒 Employment Type: Full-Time
💼 Company: Aswaar Consulting

Position Summary:

Aswaar Consulting is looking for a proactive and organized Administrative Assistant to join our team in Dubai. This role requires a dynamic individual capable of supporting multiple departments, managing workflows, handling travel coordination, and assisting with HR and office operations. Ideal for someone with strong communication, multitasking, and analytical skills.

Key Responsibilities:

🔧 Administrative & Shared Services Support

• Analyze workflows across departments to streamline and standardize operations.

• Serve as a central point of contact for internal departments including HR, Finance, IT, and Procurement.

• Handle transactional tasks such as invoice processing, payroll coordination, and vendor management.

• Maintain and update records, databases, and ensure data integrity and confidentiality.

📊 Reporting & Process Improvement

• Generate and analyze KPIs, SLAs, and operational metrics reports.

• Provide recommendations for process optimization and efficiency.

• Develop training materials and conduct knowledge-sharing sessions.

✈️ Travel & Logistics Coordination

• Manage domestic and international travel bookings (flights, hotels, transport).

• Communicate with travel agencies, hotel partners, and suppliers for best rates.

• Ensure accurate and timely documentation and coordination for all travel needs.

• Provide support for any travel-related escalations or post-booking issues.

👥 HR & General Office Support

• Support HR with candidate sourcing and scheduling interviews.

• Manage office supplies, documents, and administrative renewals.

• Assist in preparing proposals and interdepartmental support materials.

Requirements:

• Bachelor’s degree in Administrative Management or a related field.

• 2–3 years of relevant administrative or operations experience.

• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

• Ability to quickly learn and work with internal organizational systems.

• Excellent communication, interpersonal, and organizational skills.

• Ability to manage time effectively and meet strict deadlines.

• High level of ethics, professionalism, and confidentiality.

• Flexible and adaptable team player able to manage multiple tasks.

Salary:

💰 AED 5,000 – 5,500 per month (all-inclusive)

Key Candidate Requirements:

• Must be currently based in the UAE

• Available for immediate or short-notice joining preferred

About the Company:

Aswaar Consulting is a UAE-based professional services firm founded in 2014, providing trusted expertise in assurance, tax compliance, BPO, and financial advisory. Our leadership team brings decades of experience from Big Four firms and multinational industries, ensuring excellence across all client engagements.