Role Overview

We are seeking a polished, discreet, and highly capable Administration Assistant to support a prestigious DIFC-based Executive Office. Reporting directly to a long-standing Executive Assistant, this role plays a critical part in the smooth day-to-day management of both the corporate and personal affairs of the Principal, as well as providing administrative support to senior C-suite executives.

This is a unique opportunity for an adaptable professional who can seamlessly transition between senior corporate responsibilities and highly confidential private support tasks. The role requires exceptional organisation, emotional intelligence, and the ability to operate as a trusted gatekeeper within a fast-moving, boutique environment.

Key Responsibilities

• Provide high-level administrative and personal support to the Principal, under the guidance of the Executive Assistant

• Assist with day-to-day management of the Principal’s corporate and private interests

• Support multiple C-suite executives with diary management, travel coordination, itineraries, and expense processing

• Prepare documents, reports, budgets, and presentations for meetings and board-level engagements

• Coordinate ad-hoc project work and research assignments as required

• Manage confidential private matters, which may include personal errands, event coordination, household liaison, and travel planning

• Act as a trusted gatekeeper, maintaining awareness of all corporate and personal priorities

• Build a close, professional working relationship with the Executive Assistant to ensure seamless office operations

Key Attributes for Success

• Highly adaptable and comfortable with rapidly shifting priorities

• Exceptionally organised with strong time-management skills

• Calm, discreet, and trustworthy, with an unwavering commitment to confidentiality

• Professional, demure, and polished in both communication and presentation

• Comfortable operating in a boutique, close-knit executive office

Candidate Requirements

• Native-level English speaker

• Previous experience in a private office, family office, or senior executive support role

• Excellent MS Office proficiency (Word, Excel, PowerPoint, Outlook)

• Strong familiarity with research tools, digital platforms, and AI-based productivity technologies

• Proven ability to manage sensitive information with discretion and integrity

• Preference for candidates seeking long-term stability, growth, and career progression

• Female candidates only (client requirement)

• Eligible nationalities: Australia, France, Italy, South Africa, United Kingdom

Career Development & Environment

• Opportunity to work within a highly stable, prestigious private office

• Mentorship and guidance from a seasoned Executive Assistant

• Exposure to senior leadership and strategic business operations

• Clear scope for long-term growth as the organisation continues regional expansion

• Professional, structured, and trusted working environment

About the Company

Irwin & Dow, established in 2013, is a specialist recruitment consultancy delivering bespoke hiring solutions across business support and secretarial functions. Renowned for discretion, diplomacy, and a highly personalised approach, Irwin & Dow partners closely with clients and candidates across multinational corporations, government entities, SMEs, start-ups, and ultra-high-net-worth private offices.