Role Overview

A prestigious DIFC-based executive office is seeking an experienced and highly professional Administration Assistant to support the day-to-day management of corporate and personal affairs for the Principal and senior leadership team. Reporting directly to a long-standing and highly respected Executive Assistant, this role offers a unique blend of executive-level administrative support, private office coordination, and ad-hoc project management.

This is a high-trust, high-discretion role suited to someone who thrives in a fluid environment, can adapt seamlessly between business and private matters, and values long-term career stability within a boutique executive office.

Key Responsibilities

Executive & Corporate Support

• Support the Executive Assistant in managing the Principal’s corporate and business interests

• Assist C-suite executives with diary management, scheduling, travel coordination, and expense processing

• Prepare reports, budgets, presentations, and documentation for board meetings and senior-level engagements

• Provide administrative support for ad-hoc projects and executive initiatives

Private Office & Personal Support

• Manage confidential personal tasks on behalf of the Principal, including event coordination, travel research, and lifestyle support

• Liaise with household staff, external service providers, and advisors as required

• Conduct detailed research tasks, including travel planning, purchases, and private arrangements

Office Coordination & Gatekeeping

• Act as a trusted gatekeeper, maintaining full awareness of both corporate and private priorities

• Manage shifting priorities with discretion, professionalism, and exceptional organisational skills

• Maintain the highest standards of confidentiality, integrity, and professionalism at all times

• Build a close working partnership with the Executive Assistant to ensure seamless office operations

Candidate Profile

Essential Requirements

• Native English speaker

• Proven experience in executive administration, private office support, or senior-level administrative roles

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• High level of comfort using modern research tools and AI-driven technologies

• Exceptional organisational, time-management, and multitasking skills

• Ability to move confidently between corporate and private responsibilities

• Discreet, trustworthy, and professional with impeccable attention to detail

Personal Attributes

• Adaptable and calm under pressure in a fast-changing environment

• Enjoys working within a boutique, close-knit executive office

• Seeking long-term career progression, stability, and professional development

• Strong sense of ownership, accountability, and loyalty

Why Join

• Work within a prestigious and well-established DIFC executive office

• Receive mentorship from a highly experienced Executive Assistant

• Long-term role with growth opportunities as the organisation expands regionally

• Stable, structured, and discreet private office environment