Job Type

Full Time

Location

Dubai, United Arab Emirates

Industry

Furniture | General Trading

Job Function

Administration & Secretarial

About the Company

Grass It Up is a premium furniture company in Dubai, catering to sophisticated residential and commercial clients across the UAE. We specialize in high-quality, durable furniture designed to perform in the Middle East’s demanding climate. Our collections feature carefully selected brands from Belgium, Italy, France, and first-quality manufacturers in China—chosen through rigorous material and design standards.

We are currently seeking a reliable and proactive Administrative Assistant to support our showroom and office operations, ensuring smooth day-to-day administration and effective coordination with internal teams and external service providers.

Key Responsibilities

• Answer and manage incoming phone calls professionally and efficiently

• Prepare, issue, and follow up on quotations using Odoo ERP, supporting the sales team

• Create and manage invoices, purchase orders, delivery notes, and related documentation

• Coordinate with DEWA, Du, and other utility or service providers for billing, service requests, and issue resolution

• Handle daily showroom operational matters including maintenance, cleaning, A/C issues, and water leaks

• Coordinate technical support for IT, network connectivity, office machines, and equipment repairs

• Liaise with technicians, vendors, landlords, and service companies to resolve operational issues promptly

• Maintain accurate filing systems for customer, supplier, HR, and maintenance records (physical and digital)

• Assist with HR administrative tasks such as attendance tracking, visa documentation, and employee coordination

• Monitor and maintain inventory and showroom supplies using Odoo ERP and manual checks

• Ensure office and showroom operations comply with UAE laws, regulations, and company procedures

Requirements

• Minimum 4 years of administrative experience (UAE experience preferred)

• Bachelor’s degree in a relevant discipline

• Previous exposure to sales support or coordination

• Strong working knowledge of Odoo ERP (quotations, sales, invoicing, inventory)

• Familiarity with UAE utilities (DEWA, Du) and basic maintenance coordination

• Ability to coordinate with IT and technical support teams for office systems and equipment

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Excellent written and verbal communication skills in English

• Highly organized, detail-oriented, and capable of multitasking

• Self-motivated with the ability to work independently and follow up proactively with vendors and service providers