Admin Executive

Location: Dubai, UAE
Employment Type: Full Time
Industry: Oil & Gas
Function: Administration & Secretarial

Role Overview

We are seeking a highly organized and professional Admin Executive to provide comprehensive administrative, reception, and executive-level support to senior management and CEOs. This role requires a high level of discretion, strong organizational skills, and the ability to manage sensitive matters efficiently in a fast-paced corporate environment.

The successful candidate will play a key role in ensuring smooth office operations, effective communication, and seamless coordination with internal teams and external authorities.

Key Responsibilities

• Handle day-to-day administrative tasks and complete official and internal documentation accurately

• Manage front-desk and reception duties, including welcoming visitors, handling calls, emails, and scheduling appointments

• Provide direct administrative and executive support to senior management and CEOs, including calendar management and meeting coordination

• Manage personal and confidential matters for the CEOs with professionalism and discretion

• Handle PRO-related activities, including visa processing, government documentation, and coordination with relevant authorities

• Organize and coordinate meetings, prepare meeting rooms, manage schedules, and ensure smooth execution

• Provide hospitality support to executives, managers, and guests, ensuring a professional environment

• Support overall office operations to maintain efficient workflow and internal communication

• Coordinate with internal departments and external stakeholders to ensure timely task completion

Requirements

• Female candidate

• Minimum 1 year of work experience in the UAE

• Proven experience in administrative, reception, or executive assistant roles

• Strong ability to multitask and work effectively under pressure

• Excellent organizational and communication skills

• Professional appearance, demeanor, and work ethic

• High level of confidentiality, integrity, and responsibility

About the Company

LEXIN is a trusted orchestrator in the chemical and lubricant value chain, connecting global manufacturers, brand partners, and industries through operational excellence, ethics, and sustainable performance.