Al-Futtaim Group is seeking a detail-oriented and proactive Admin Assistant to join our Human Resources & Administration team at Orient Insurance PJSC in Dubai. This role is essential in ensuring smooth administrative operations, efficient onboarding of new employees, and seamless office management support.

Key Responsibilities:

🧾 Employee Onboarding & Admin Support

• Handle staff enrollment and medical insurance activation for employees and dependents.

• Apply for cash joining advances for new hires and maintain proper documentation.

• Coordinate the preparation of business cards and email creation for new staff.

• Prepare essential documents like salary certificates and transfer letters.

🗂️ Office Operations

• Manage procurement of office equipment (phones, copiers, iPhones, etc.).

• Maintain Etisalat accounts for head office and branches; handle payments and follow-ups.

• Coordinate telephone installations and act as the liaison for telecom inquiries.

• Support reception duties including answering and transferring calls as needed.

🛒 Facilities & Supplies Management

• Purchase and maintain office stationery and pantry stock to ensure operational continuity.

• Collaborate with the facilities team to manage general office maintenance requirements.

📁 Employee Documentation & Compliance

• Prepare Know Your Employee (KYE) documentation for all new hires in compliance with company standards and legal regulations.

Candidate Requirements:

🎓 Education & Experience

• High school diploma (required); additional qualifications in administration or HR are a plus.

• Proven experience in a similar administrative support role, preferably in financial services or insurance.

• Basic understanding of Facilities Management and General Administration.

💼 Key Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong communication, organizational, and analytical skills.

• Ability to manage multiple tasks, meet deadlines, and maintain high attention to detail.

About Orient Insurance PJSC:

A member of the Al-Futtaim Group, Orient Insurance has been a prominent leader in the UAE insurance market since 1982. With a paid-up capital of AED 500 million, Orient boasts one of the strongest financial foundations in the industry. Headquartered in Dubai, the company operates across the UAE, Oman, Saudi Arabia, and Bahrain through a broad network of branches.