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admin assistant
Antique Store Dubai , UAE

Salary: AED 3,000 – 4,000 per month
Location: Dubai, United Arab Emirates
Nationality: Open to all nationalities
Gender: Open to all
Vacancies: 1

Job Description:
We are currently seeking an experienced and proactive Administrative Assistant to join a dynamic team in Dubai. This full-time role offers the opportunity to support senior executives and ensure the smooth day-to-day operations of the office.

Key Responsibilities:

  • Manage executive calendars and schedule meetings, anticipating conflicts and ensuring optimal time management.

  • Organize meeting materials, prepare agendas, and document meeting minutes.

  • Act as the primary contact for internal and external communication with a professional demeanor.

  • Maintain office supply inventory and liaise with vendors to ensure timely procurement.

  • Prepare reports, documents, and presentations using Microsoft Office tools.

  • Coordinate travel bookings, including flights, accommodation, and itineraries.

  • Develop and manage efficient digital and physical filing systems.

  • Support project tracking, monitor deadlines, and assist in maintaining workflow efficiency.

  • Conduct research and compile information to support management decision-making.

  • Assist in onboarding new employees and organizing training sessions.

Requirements:

  • Minimum: High school diploma; Bachelor’s degree in Business Administration or related field preferred.

  • 2–8 years of relevant administrative or executive support experience.

  • Proficient in Microsoft Office Suite and office productivity tools.

  • Excellent communication and interpersonal skills.

  • Fluent in English; additional language skills are a plus.

  • Ability to multitask and remain composed under pressure.

  • Strong organizational skills and a proactive, detail-oriented attitude.

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