Location: Dubai, UAE
Job Type: Full-Time
Industry: Business Support Services / Administration
Nationality: Open to All

About the Company

Irwin & Dow is a specialist recruitment consultancy established in 2013, known for delivering high-quality talent across business support and administrative functions. The firm partners with leading organizations across multiple sectors, offering a personalized and professional recruitment approach built on discretion and long-term relationships.

Role Overview

An exciting opportunity is available for a highly organized and proactive Executive Assistant to the CEO within a well-established and reputable organization in Dubai. This role involves providing comprehensive support to the CEO, ensuring seamless coordination of both professional and personal commitments.

Working closely with the Personal Assistant and reporting to the Head of the CEO’s Office, you will act as a key gatekeeper, managing priorities, communication, and executive operations at the highest level.

Key Responsibilities

• Manage and coordinate the CEO’s complex calendar, ensuring effective time management and prioritization.

• Act as the primary gatekeeper for the CEO’s office, managing access and communication.

• Coordinate extensive travel arrangements, including itineraries, bookings, and logistics in collaboration with the Personal Assistant.

• Serve as the liaison between the CEO and senior leadership teams across multiple regions.

• Prepare and compile reports, presentations, and business documents in collaboration with Managing Directors and key stakeholders.

• Build strong relationships across departments to gather information efficiently.

• Ensure alignment between business and personal schedules to avoid conflicts.

• Support executive-level meetings, communications, and strategic initiatives.

Requirements

• Proven experience as an Executive Assistant or senior administrative professional.

• Strong organizational and time management skills with the ability to multitask effectively.

• Excellent communication and interpersonal skills, with confidence to engage with senior stakeholders.

• Highly self-motivated with the ability to work independently and proactively.

• Strong IT skills, including proficiency in Microsoft Office and digital tools, along with social media awareness.

• Degree qualification preferred; exceptional candidates with relevant experience will also be considered.

• Background in media or entertainment industry is advantageous but not essential.

• Strong work ethic, team-oriented mindset, and willingness to learn and grow.