Location: Dubai, UAE
Employer: Irwin & Dow
Employment Type: Full-Time
Nationality: Open to All
Gender: Female
Industry: Business Support Services / Professional Services

Role Overview

We are partnering with a well-established global professional services organization to recruit a dynamic Executive Assistant who will provide dedicated 1:1 support to a senior leader. This position goes beyond traditional administrative duties, functioning as a trusted business partner and project coordinator involved in client engagement, operational delivery, and business development initiatives.

The successful candidate will play a key role in ensuring seamless execution of projects, maintaining high-level stakeholder relationships, and contributing to the organization’s continued regional success.

Key Responsibilities

Executive & Administrative Support

• Manage a complex and ever-changing calendar, coordinating meetings, travel, and priorities.

• Act as the primary liaison between senior leadership and internal/external stakeholders.

• Handle confidential communications with professionalism, discretion, and diplomacy.

Project Coordination & Client Support

• Assist in overseeing project workflows, ensuring timelines and deliverables are met.

• Prepare high-quality reports, presentations, and client documentation aligned with corporate standards.

• Support relationship management by coordinating communications and follow-ups with key clients.

Business Development & Events

• Contribute to proposal preparation, pitch materials, and client presentations.

• Coordinate events such as conferences, webinars, and executive dinners.

• Provide logistical and administrative support for marketing and engagement initiatives.

Candidate Profile

• Minimum 3 years of corporate experience within the UAE (essential).

• Exceptional written and spoken English with strong business communication skills.

• Confident interacting with senior executives and C-suite stakeholders.

• Advanced proficiency in Microsoft Office and presentation development tools.

• Highly organized, proactive, and capable of managing large workloads under tight deadlines.

• Demonstrates emotional intelligence, initiative, and a solutions-focused mindset.

• Arabic language skills are advantageous but not required.

What Makes This Role Unique

• Opportunity to operate as a strategic partner rather than a traditional EA.

• Exposure to international clients and high-level business operations.

• A collaborative, stable environment that values professionalism and long-term success.

• A fast-paced, varied role ideal for someone who thrives on responsibility and impact.

About the Recruitment Partner

Established in 2013, the recruiting firm specializes in delivering a highly personalized approach to sourcing top-tier talent across business support functions. Their consultative style and deep client relationships enable successful placements across multinational corporations, government entities, SMEs, and entrepreneurial environments.