Job Type: Full-Time
Location: Dubai, UAE
Salary: AED 6,000 – 8,000 per month
Industry: Oil & Gas
Nationality: Open to All

Role Overview

We are seeking a highly organized and detail-oriented Document Controller to support legal and compliance operations by ensuring that all documentation aligns with applicable regulations and internal governance policies. The role focuses on maintaining accuracy, consistency, and security within the contract and document management framework across Middle East operations.

This position reports to the Regional Tax Governance and Statutory Manager and plays a critical role in identifying risks, maintaining document integrity, and supporting audit and compliance processes.

Key Responsibilities

Document Control & Administration

• Create, review, update, distribute, and archive company documents in both digital and physical formats.

• Manage document lifecycle, including version control, numbering, and revision tracking.

• Organize and maintain structured filing systems for secure storage and easy retrieval.

• Ensure documentation accuracy, completeness, and compliance with internal standards.

• Provide timely access to records for stakeholders while maintaining strict confidentiality.

• Maintain document registers and prepare status reports and KPIs.

Compliance & Risk Management

• Review documentation for regulatory and policy compliance.

• Identify inconsistencies or risks within contract management processes.

• Support the development of policies and procedures to address control gaps.

• Assist in preparing risk assessments and maintaining risk registers.

Audit Support

• Assist with internal and external audits by gathering and preparing required documentation.

• Coordinate responses to auditors and monitor implementation of audit findings.

• Conduct depot audits across GCC locations and track corrective actions.

• Provide regular updates on audit status and compliance progress.

Information Security & Data Privacy

• Implement measures to safeguard sensitive and confidential information.

• Ensure adherence to data privacy regulations and internal data governance policies.

Health & Safety Responsibilities

• Follow workplace safety standards and procedures at all times.

• Participate in safety training programs and promote safe working practices.

• Report hazards or unsafe conditions promptly.

Requirements

Essential

• Strong attention to detail and exceptional organizational skills.

• Experience managing corporate, technical, or project documentation.

• Proficiency in MS Office (especially Excel) and EDMS platforms such as SharePoint.

• Ability to handle sensitive information with discretion and confidentiality.

• Proactive, collaborative, and reliable working style.

Desirable

• Knowledge of contract management frameworks.

• Familiarity with data protection and privacy regulations.

• Experience with GCC commercial laws.

• Relevant certifications such as CIPP, CDPSE, CDPO, or ISO 27701.

Benefits

• Competitive salary package (AED 6,000 – 8,000).

• Medical insurance.

• Annual air ticket.

• Paid annual leave.