Habitare Real Estate Brokerage, a consultancy-led firm specializing in high-value residential and investment properties, is seeking a Receptionist & Office Administrator to manage front-desk operations, support the Managing Director, and assist the wider team. This role is ideal for a well-organized, detail-oriented professional who thrives in a dynamic real estate environment.

Located in Business Bay, Dubai, this position combines reception, coordination, and administrative duties within a professional setting focused on excellence and client satisfaction.

Key Responsibilities:

• Greet and assist visitors while managing calls, emails, and daily correspondence.

• Maintain a professional, organized reception and office environment.

• Provide administrative support to the Managing Director, including scheduling, documentation, and follow-ups.

• Coordinate with developers, legal representatives, and external partners.

• Assist with property listings, Trakheesi permits, title deeds, and DLD documentation.

• Manage digital files via Dropbox and documents through DocuSign.

• Support HR activities such as onboarding, visa renewals, and attendance tracking.

• Record petty cash and office expenses in QuickBooks (training provided).

• Assist with compliance filings (KYC/AML) and general record-keeping.

Qualifications & Skills:

• Minimum 2 years of experience in a similar administrative or receptionist role (real estate experience preferred).

• Strong English communication and writing skills.

• Proficient in Microsoft Office, Outlook, and Dropbox.

• Familiarity with Trakheesi, Property Finder, Bayut, and DocuSign is a plus.

• Well-presented, organized, and capable of managing multiple priorities with discretion.

• Must be able to commute to Business Bay, Dubai; 5 days per week with alternating Saturdays.

Development & Benefits:

• Structured onboarding and ongoing skills training.

• Opportunities for career growth in HR, accounts, and customer service.

• Competitive salary based on experience.

• Immediate start available.