OurTeam is hiring a motivated Assistant to Office Manager to ensure smooth daily operations and support administrative, HR, and facility functions. The ideal candidate will be detail-oriented, well-organized, and able to handle multiple administrative responsibilities efficiently. This position requires excellent communication skills, a positive attitude, and a commitment to maintaining a professional and welcoming office environment.

Key Responsibilities:

Reception & Administration:

• Welcome visitors, vendors, and applicants in a professional and courteous manner.

• Manage phone calls, emails, and correspondence efficiently.

• Handle mail, courier services, and document delivery.

• Maintain a clean and organized reception and work area.

• Assist in preparing reports, purchase orders, and travel arrangements.

• Provide administrative support to various departments as needed.

Office & Facility Coordination:

• Track and restock office supplies and stationery.

• Monitor meeting room scheduling and office maintenance.

• Coordinate with IT and vendors for deliveries and repairs.

• Support safety and facility management processes in collaboration with HQ.

HR Support:

• Coordinate with HR and PRO for employee documentation and communication.

• Maintain staff attendance records and filing systems.

• Assist with recruitment activities such as posting job ads and scheduling interviews.

Qualifications:

• General Secondary Education Certificate (Thanawiyya Al-A’ama) or equivalent.

• Prior administrative or office support experience preferred.

• Good communication skills in English and Arabic.

• Proficiency in Microsoft Office and CRM software.

• Professional, reliable, and detail-oriented personality.

Why Join Us:

• Be part of a collaborative, supportive, and professional environment.

• Receive comprehensive on-the-job training and development opportunities.

• Work in a role where your contribution directly supports the success of the team and organization.

Job Type: Full-time (On-site)
Location: Dubai, United Arab Emirates

About the Company:
OurTeam is a professional organization committed to creating a positive workplace culture that emphasizes teamwork, efficiency, and growth. The company focuses on empowering employees by offering training, recognition, and opportunities for career development in a dynamic business environment.