Job Type: Full Time
Job Location: Dubai, UAE (DIFC)
Nationality: Any Nationality
Salary: Not Specified
Gender: Not Specified
Arabic Fluency: Not Required
Job Function: Administration & Secretarial
Company Industry: Finance, Investment & Asset Management

About the Role

A prestigious investment management firm located in the Dubai International Financial Centre (DIFC) is seeking a Team Assistant to provide comprehensive administrative and operational support to its investment and operations teams.

This role is ideal for a highly organized, proactive, and detail-oriented professional with excellent communication skills and the ability to thrive in a fast-paced, high-performance environment. The successful candidate will play a key role in ensuring efficient coordination and smooth day-to-day operations within the firm.

Key Responsibilities

• Provide full administrative support, including calendar management, travel bookings, and meeting coordination.

• Serve as a central point of contact for internal and external communications.

• Prepare, edit, and organize reports, presentations, and project documentation.

• Manage expense claims, invoices, and vendor coordination.

• Support client meetings, events, and roadshows, ensuring seamless execution.

• Maintain accurate filing systems, contact lists, and templates.

• Collaborate with the Executive Assistant and Office Manager to ensure efficient workflow.

• Perform ad hoc administrative and project-related tasks as required.

Requirements

• 2–6 years of experience as a Team Assistant or Administrative Assistant within financial services, investment management, or professional services.

• Excellent written and verbal communication skills in English.

• Strong organizational, multitasking, and time-management abilities.

• Professional, polished, and discreet with high integrity.

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

• Positive, service-oriented attitude with strong interpersonal skills and a team mindset.

About the Company

Venture Search is a global recruitment consultancy specializing in banking and financial services. With a combination of advanced technology and expert insight, Venture Search connects top talent with leading institutions worldwide.