Wood, a global leader in consulting and engineering solutions, is hiring a Project Admin Assistant to support day-to-day project operations in Dubai. The ideal candidate will provide comprehensive administrative and coordination support to the project controls team, ensuring efficient workflows and compliance with company standards.

This position offers the opportunity to work with international teams, support high-profile engineering projects, and grow within a globally recognized organization that values innovation, diversity, and professional development.

Key Responsibilities

• Provide administrative and operational support to assigned projects or sites.

• Organize and monitor workflow, ensuring timely project documentation and reporting.

• Maintain project file directories (hard copy and electronic) and manage access to project drives.

• Coordinate meetings, prepare documentation, and manage internal and external communication.

• Support onboarding and orientation processes for project personnel.

• Assist in audits, travel arrangements, time sheets, and billing data preparation.

• Ensure compliance with company standards in documentation and reporting.

• Liaise with clients, contractors, and internal teams including Project Managers and Coordinators.

Qualifications & Requirements

• Education: High school diploma or equivalent (preferred).

• Experience:

  • Minimum 5 years of project/administrative experience in the engineering or construction industry.

  • For senior-level consideration: 7–10 years of relevant experience.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Oracle system experience is a plus.

• Excellent organizational, communication, and multitasking skills.

• Ability to handle multiple priorities in a fast-paced environment.

• Valid driver’s license required.

• Bilingual candidates preferred (English essential).

What Wood Offers

• Competitive tax-free salary with regular reviews.

• Professional development and global career growth opportunities.

• Medical and life insurance coverage.

• Employee Share Plan and Long Service Awards.

• Inclusion and diversity-driven culture.

• Global connections across 60 countries and access to world-class engineering projects.