Whitewill is a prestigious real estate firm specializing in luxury properties across elite markets including Dubai, Abu Dhabi, Ras Al Khaimah, Muscat, London, Moscow, and Miami. Renowned for its high-end client base and global reach, Whitewill combines industry expertise with a refined service approach.

The company is currently hiring a Stock and Administrative Coordinator for its Abu Dhabi office. This full-time, on-site role is ideal for a highly organized, detail-oriented professional with prior experience in Abu Dhabi’s real estate sector. You will act as the backbone of property listing and transaction coordination, supporting both internal brokers and external partners.

Key Responsibilities:

• Receive and process new property listings from owners

• Collect and verify necessary property documentation

• Conduct initial quality screening of listings for accuracy and compliance

• Update and manage property details in internal CRM and databases

• Coordinate communication with property owners and internal brokers

• Respond to broker requests and provide suitable listings from inventory

• Handle incoming leads, collect client requirements, and assign them to brokers

• Maintain lead communication availability from 9:00 AM to 9:00 PM

• Upload listings to internal systems and support external publication (e.g., Property Finder)

• Draft leasing documents including offer letters and tenancy agreements

• Schedule property viewings and manage tenant registrations

• Archive leasing-related documentation and manage internal Google Drive folders

• Edit property photos to meet listing standards

• Register signed MOUs and maintain compliance with internal procedures

• Monitor and confirm broker attendance based on shift schedules

Requirements:

• Prior real estate experience in Abu Dhabi is mandatory

• Full-time, on-site availability (10:00 AM – 7:00 PM, 5 days a week)

• Proficiency in English (Arabic is a plus)

• Strong knowledge of Microsoft Office and CRM systems

• Excellent organizational, administrative, and communication skills

About Whitewill:
Whitewill is a luxury real estate leader known for its portfolio of high-end apartments and properties across global hotspots. The company’s emphasis on professional service, innovative processes, and elite client management has earned it a stellar reputation in the industry.

Join Whitewill and become part of a dynamic team redefining luxury real estate in the UAE and beyond.