Job Title: Administrative Coordinator

Company: UAE Trading
Location: UAE
Employment Type: Full-Time
Industry: Retail / Trading
Experience Required: Minimum 3 years
Education: Bachelor’s Degree
Department: Admin, IT

Job Summary

UAE Trading is seeking a meticulous and experienced Data Entry / Administrative Coordinator to manage the end-to-end process of recording and maintaining purchase-related data for our retail operations. This is a critical role that requires advanced Excel proficiency, accuracy, and excellent organizational skills.

Key Responsibilities

• Enter buyers’ orders and submit them to suppliers within strict deadlines.

• Verify supplier documents (Order Confirmations, Proforma Invoices) for accuracy and follow up on discrepancies.

• Accurately input and update product information into the inventory system (Retail Pro).

• Apply data entry procedures and ensure data integrity across platforms.

• Identify and correct data errors and resolve data incompatibility issues.

• Generate reports, backup data, and maintain documentation as per company standards.

• Monitor payment schedules and maintain supplier payment timelines.

• Handle document scanning, file printing, and ensure confidential data storage.

• Respond to data-related queries and retrieve necessary information from systems.

Requirements

• Minimum of 3 years of experience in data entry or administrative coordination.

• Advanced skills in Microsoft Excel and experience with inventory systems like Retail Pro.

• Strong typing speed, accuracy, and excellent grammar and spelling.

• Proven ability to handle confidential data securely.

• Detail-oriented, organized, and able to manage multiple priorities.

• Prior experience with office equipment (printers, scanners).

• University degree required.

• Must pass a written and Excel test at the time of the interview.

Why Join UAE Trading?

As a leader in retail and trading operations, UAE Trading offers a fast-paced, supportive environment where precision and professionalism are highly valued. This role provides an excellent opportunity for career development for candidates who are driven, detail-focused, and ready to contribute to a growing team.

Only candidates with excellent written English and strong Excel skills should apply.