Company Overview:
The Society of Petroleum Engineers (SPE) is the world’s largest individual-member organization serving professionals in the upstream segment of the oil and gas industry. With nearly 119,000 members across 138 countries, SPE is a globally recognized non-profit organization committed to advancing technical knowledge and industry excellence.

Job Summary:
SPE is looking for a highly organized and proactive Event Assistant to join its Dubai-based team. This full-time hybrid role supports the execution of workshops, symposiums, and summits across the Middle East, Africa, and South Asia regions. The ideal candidate will bring strong administrative skills, experience with event support, and a willingness to work in a dynamic, fast-paced environment.

Key Responsibilities:

• Serve as the main internal contact for all program-related information and support Event Managers and stakeholders

• Generate registration and demographic reports using event databases

• Maintain updated records of registrants, committee members, executives, and exhibitors

• Coordinate committee meeting logistics (venue setup, AV needs, meeting packs, shipping)

• Assist with financial processes including invoicing and payment tracking

• Prepare event-related materials such as labels, badges, certificates, and housing lists

• Manage calls for papers and manuscript submissions for conferences

• Design and produce event brochures

• Support programme timelines and production deadlines alongside Programme Specialists

Required Skills & Experience:

• 2–3 years of administrative experience, preferably with event support

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Forms) – pivot tables and formulas are a plus

• Familiarity with event management software like Oasis, EBMS, or Personify is an advantage

• Strong planning and multitasking skills with high attention to detail

• Excellent interpersonal and communication skills (verbal and written in English)

• Ability to solve problems and handle numerical data for tasks such as budgeting and discounts

• Agile, proactive, empathetic, and able to work independently and in a team

• Flexibility to work across time zones and travel up to 40% internationally

Work Details:

• Job Type: Full-time

• Workplace Type: Hybrid (Dubai-based)

• Department: Events & Conferences

• Travel: Approximately 40% annually (international/domestic)

Benefits & Perks:

• 9/73 work schedule (every other Friday off)

• Comprehensive medical benefits from Day 1

• Company-paid life insurance

• Generous vacation allowance

• Hybrid work model

• Access to Employee Assistance Program

• Opportunities for global exposure and career development